Tender Procurement

Transparence that prove fair price with the highest quality.

End-to-end procurement process for any project size.

From the requirement, quotation, and selection to the deal.

Buy for the best price and the highest quality.


PROCUREMENT SERVICE

Moderate your departments to buy the best option in the global market. Save hundred of hours and thousands of dollarts for  exhausting analysis.

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Qualify to bid in pre-tender and tender.


BID MANAGEMENT

B2B promotion, offers, and end-to-end bid management service. Mentor your departments, or completely move bidding to us. Win more tenders.

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Audit tender process and prove transparence.


PROCUREMENT AUDIT

Audit your procurement processes and interaction between tender participants. Find gaps, save money, and get better quality of procurement.

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TYPICAL TENDER PROCUREMENT STEPS


  • STEP 1 - REQUIREMENT RECOGNITION

    • Recognizing the need for a product or service.
    • A brand new order or a recurring purchase needs analysis.
    • Specification should be double-checked before creating a request for purchase.

  • STEP 2 - PURCHASE REQUESTION

    • A typical procurement process starts with a purchase requisition.
    • The requestor sends a request for procurement on paper or electronic form.

  • STEP 3 - REQUIREMENT REVIEW

    • The purchase request gets reviewed by the procurement and finance team.
    • Approved requests become Purchase Orders (POs).
    • Rejected requests are sent back to the requestor with the rejection reason.

  • STEP 4 - BUDGET APPROVAL

    • Procurement team raises a purchase order.
    • Stakeholder departmens approve their purchase request and budget.
    • Finance department approves the purchase against budget.

  • STEP 5 - REQUEST OF QUOTATION

    • After budget approval, the procurement sends requests for quotation (RFQ).
    • Procurement contact vendors to receive and compare bids.
    • Shortlist perfect vendors.

  • STEP 6 - CONTRACT NEGOTIATION

    • Start the contract negotiation and procurement try to decrease price again.
    • After the negotiation and contract signing, the PO goes to the vendor.

  • STEP 7 - RECEIVE GOODS/SERVICES

    • Vendor delivers the promised goods/services within the stipulated timeline.
    • Purchaser examines the order and notifies the vendor of any issues.

  • STEP 8 - THREE DOCUMENTS MATCHING

    • Before the acceptance, a company must collect three documents.
    • Collect purchase orders, packaging slips, and invoice that arrive with the order.
    • All discrepancies should be discovered and fixed.

  • STEP 9 - INVOICE APPROVAL

    • The invoice is approved and forwarded to payment processing.
    • Use organization’s standards for the Payment Approval workflow.

  • STEP 10 - RECORD KEEPING

    • After the payment process, make a record of it for bookkeeping and auditing.
    • Finalize documents right from purchase requests to approved invoices.
    • Store documentation in archive location.
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